ABOUT a COUNTY PUBLIC RECORDS COMMISSION IN TENNESSEE
* In 1959, the Tennessee General Assembly first made provision in the Tennessee Code for the creation of a county public records commission. Although the creation of the commission was optional at the time, the organization and responsibilities of the commission under the 1959 law were very similar to what one finds in the state law today. The express purpose of the commission is “to provide for the orderly disposition of public records created by agencies of county government.” While minor revisions and additions to the statutes regarding this commission have occurred over the last few decades, the most significant change in the county public records commission occurred in the mid-1990s, when the legislature amended the law to mandate the creation of this body. Ever since 1994, every county in Tennessee has been required by law to have a County Public Records Commission.
The Public Records Commission is required to be composed of at least six members. Three of the members are appointed by the county mayor subject to the confirmation of the county legislative body. Of those three, one appointee is to be a member of the county legislative body, one is to be a judge of one of the courts of record in the county (or the designee of the judge), and one is to be a genealogist. In addition to these appointees, certain county officers automatically become members of the county public records commission by nature of the office they hold. These ex officio members include the county clerk (or the designee of the county clerk), county register (or the designee of the register), county historian and, in those counties with a duly appointed archivist, the county archivist. In counties having a technology department or information technology department, the county legislative body may designate the director of such department as an ex officio member of the commission, and if so designated, the director or designee of the director shall also serve as an ex officio member of the commission. The ex officio members remain on the commission for as long as they hold their office. The appointed members of the commission serve until they vacate office, at which time the county mayor appoints a replacement in the same manner as provided above. Since the state statute mandating the records commission places no limitations on the ex officio members, there are no distinctions between the ex officio members and appointed members. All members of the County Public Records Commission have the same rights and privileges, including voting rights.
*References: CTAS-211 and CTAS-1146
The Public Records Commission is required to be composed of at least six members. Three of the members are appointed by the county mayor subject to the confirmation of the county legislative body. Of those three, one appointee is to be a member of the county legislative body, one is to be a judge of one of the courts of record in the county (or the designee of the judge), and one is to be a genealogist. In addition to these appointees, certain county officers automatically become members of the county public records commission by nature of the office they hold. These ex officio members include the county clerk (or the designee of the county clerk), county register (or the designee of the register), county historian and, in those counties with a duly appointed archivist, the county archivist. In counties having a technology department or information technology department, the county legislative body may designate the director of such department as an ex officio member of the commission, and if so designated, the director or designee of the director shall also serve as an ex officio member of the commission. The ex officio members remain on the commission for as long as they hold their office. The appointed members of the commission serve until they vacate office, at which time the county mayor appoints a replacement in the same manner as provided above. Since the state statute mandating the records commission places no limitations on the ex officio members, there are no distinctions between the ex officio members and appointed members. All members of the County Public Records Commission have the same rights and privileges, including voting rights.
*References: CTAS-211 and CTAS-1146
ABOUT THE WEAKLEY COUNTY PUBLIC RECORDS COMMISSION
In Weakley County, the Public Records Commission governs the direction of public records. This group is responsible for the release, placement, and housed location of county records to the Weakley County Archives. This group also determines whether a record is retained as a permanent record or designated as nonessential.
members of the public records commission
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Greg Roach
270-627-6674 Email: gregandrhonda722@hotmail.com Mike Rea, County Historian Martin, TN 38237 731.587.3953 Email: mandmrea@outlook.com Michael Maloan, Judge from Court of Record 116 West Main, Suite 300, Dresden, TN 38225 731.364.3276 Email: tn92ch005@smtpaoc.tsc.state.tn.us Marci Floyd, Weakley County Trustee 116 West Main Street, Dresden, TN 38225 731.364.3646 Email: wctrustee@frontiernet.net David Hawks, County Commissioner Martin, TN 38237 731.225.0892 Email: hawks4ref51@yahoo.com Thomas L. Moore, Genealogist 116 West Main, Room 203, Dresden, TN 38225 731.364.3455 Email: judgemo@frontiernet.net |
Courtney McMinn, Circuit Court Clerk
116 W. Main St. Room 203, Dresden, TN 38225 731.364.3455 Email: courtney.mcminn@tncourts.gov Kim Hughey, Weakley County Clerk P.O. Box 587, Dresden, TN 38225 731.364.2285 Email: kim.hughey@tn.gov April Wright Jones, Register of Deeds 116 W. Main, Rm 104, P.O. Box 45, Dresden, TN 38225 731.364.3646 Email: weakley@titlesearcher.com Dr. Bill Austin 217 Red Bud Circle, Martin, TN 38237 731.587.9153 Email: baustin@utm.edu Roberta Peacock 731.514.3471 Email: roberta.kp74@gmail.com |
ABOUT THE WEAKLEY COUNTY ARCHIVES
Records available date back to 1823, when Weakley County was officially founded.
he Weakley County Archives is also referred to as the Weakley County Preservation of Records. Due to the ever increasing amount of records, documents are stored in various rooms and offices at the Weakley County Courthouse in Dresden as well as the Archives Room at the Personal Development Center (formerly Adult Learning Center) in Dresden. Weakley County Archives collections are maintained by an active group of volunteers who work tirelessly to organize the ever growing volume of records, assisting the public with records requests, and helping researchers dive deep into our county's history.
The Weakley County Archives is open on Wednesdays from 8:30 a.m. until noon. The office is located at 8250 Highway 22, Dresden, TN 38225. You can contact them (731) 364-2163. Special appointments may be made in advance according to availability.
The Weakley County Archives is open on Wednesdays from 8:30 a.m. until noon. The office is located at 8250 Highway 22, Dresden, TN 38225. You can contact them (731) 364-2163. Special appointments may be made in advance according to availability.
ADDITIONAL RESOURCE
Some of the volunteers who care for the archives are also members of the Weakley County Historical and Genealogical Society, another highly involved group with a passion for genealogy, research, and history - including a wealth of knowledge on cemeteries, courthouses, and local Tennessee Historical Markers. For questions about the Weakley County Historical and Genealogical Society, meeting locations, to become a member, or to be placed on the Forget Me Not Newsletter list, email: wchgs1@yahoo.com. Visit their website at: https://www.ceweldonlibrary.org/wchgs
CONTACT
Weakley County Archives
8250 Highway 22
Dresden, TN 38225
731-364-2163 (p)
Email: weakleycountyarchives@frontier.com
Hours: Wednesdays, 8:30 AM - 12:00 noon
8250 Highway 22
Dresden, TN 38225
731-364-2163 (p)
Email: weakleycountyarchives@frontier.com
Hours: Wednesdays, 8:30 AM - 12:00 noon